Website Management and CMS

CMS Roles

The following roles are recognised by the CMS

Author

• The Author is typically an expert in the content of the web page, or is acting for an expert in the content. The content of a web site may be created by multiple authors.
• If required, content may be checked by another person for validation/approval prior to publishing. Examples are management approval, expert approval such as legal or marketing, or peer group review. 

Editor (Approver)

• The Editor (sometimes referred to as an approver) is responsible only for technical aspects of the deployment of a web page, the Editor is not expected to check content for accuracy or relevance.
• Self approval is appropriate if the author is experienced in using TeamSite CMS and is trusted to submit content, provided that pages conform to Monash Web Style Guidelines.

Administrator

• Some advanced CMS tasks can only be implemented by Administrators.
• The Web Team works closely with faculty CMS Administrators.

Master

• The Master role is used only by the central ITS Web Centre team.

Whether via self-approval or using an assigned approver, the author retains ultimate responsibility for accuracy and relevance of content.

CMS Role Management

All requests for CMS role changes must be lodged by the relevant Resource Manager via the Web Technology Services Jobdesk

In lodging a request to change a staff member's CMS role, the Resource Manager acknowledges that the staff member has sufficient knowledge/training to competantly manage web content in the CMS. The Resource Manager agrees to take responsibility for any and all content created and edited by the staff member. Your Resource Manager will be asked to confirm that they understand and agree to these conditions.

CMS Groups

All CMS users must have both an assigned role, (as mentioned above) and also be a member of at least one CMS Author group.

Every web page and file within the CMS website has an associated CMS group, only members of the specific group for any file may edit that file. The TSG CMS team can ensure that users are members of the appropriate groups to ensure access to the files they need to edit.

Any requests for additions or changes to CMS groups will be treated the same as initial CMS access requests, and must therefore be lodged by the relevant Resource Manager via the Web Technology Services Jobdesk, and would have the same implications as listed above.

In lodging a request to change a staff member's CMS group association, the Resource Manager acknowledges that the staff member has sufficient knowledge/training to competantly manage web content in the CMS. The Resource Manager agrees to take responsibility for any and all content created and edited by the staff member. Your Resource Manager will be asked to confirm that they understand and agree to these conditions.