Police Checks are required annually
The Department of Human Services requires students who have a clinical placement requirement as part of their course to undertake an annual police check. Please note this is a mandatory requirement for each year that you attend a placement.
Most schools and departments use Fit2Work as the preferred Police Check provider.
(If your school/department does not use Fit2Work then you will be required to complete a police check application form via the Victoria Police website. Once you receive the Police Certificate you will need to present this to your course administrator for sighting along with a Police Check Verification form).
In order to complete your police check, please ensure you prepare 100 points of certified ID. Certified ID is a photocopy of your identification documents which has been shown with the originals to an authorised person.
It needs to be signed, dated and declared that it's a ‘true and accurate record of the original document'.
An authorised person includes a police officer, teacher, nurse, pharmacist, doctor, justice of the peace and some other authorised professions. Refer to the list of persons authorised to certify documentation.
How to apply
To coincide with your course enrolment or re-enrolment, you will receive an email to your Monash student email account either directly from Fit2Work or from your course administrator with detailed instructions about how to apply online for your police check. The email will include a personalised link, click on the link or copy and paste it into your browser.
Print and sign the consent form * Please note: if your name is incorrect in the consent form, please correct this by clearly writing your full name on both pages 1 and 3 of your printed consent form.
Upload the signed consent form AND 100 points of certified ID (certified by an authorised person).
Pay for your check by clicking the ‘process check' button at the end of the form. Cost (approximately $17.00 payable by secure credit card or Paypal).
The outcome of your Fit2Work application will be emailed to your Monash student email account; there is no need to bring your completed Fit2Work check to the University. Students are however required to take a copy of their Fit2Work check outcome to their clinical placement venue on orientation day and have it at hand (most sites will accept a photo on a smartphone) at all times while on placement.
Support: Please contact Fit2Work on: 1300 575 575 for further information regarding your check or email firstname.lastname@example.org for assistance.
NOTE: For re-enrolling students, you will be asked to complete your application for a police check in October-November of the previous year. The police check will be conducted in January of the following year, to ensure the check is conducted in the same calendar year as your placement. The outcome of the completed Fit2Work check will be emailed to you prior to commencement of your clinical placement.